Privacy Policy

School Name: Demo School

Last updated: 13/12/2025

1. Introduction

Demo School (“we”, “our”, “us”, or “the School”) is committed to protecting the privacy and security of all users of its School Management System, including the website, web portal, and mobile application (collectively referred to as the “Platform”).

This Privacy Policy explains how we collect, use, store, disclose, and protect personal information of students, parents/guardians, teachers, staff members, and other authorized users (“Users”). By accessing or using the Platform, you agree to the practices described in this Privacy Policy.

2. Scope of This Policy

This Privacy Policy applies to:

• Demo School website

• Demo School mobile application

• All digital services and features provided through the School Management System

This policy does not apply to third-party websites or services that may be linked through the Platform.

3. Information We Collect

We may collect the following types of information:

3.1 Personal Information

• Student name, date of birth, class, section, admission number

• Parent/guardian name, contact number, email address

• Teacher and staff name, designation, contact details

• Login credentials (username, encrypted password)

3.2 Academic & Administrative Information

• Attendance records

• Examination results and academic performance

• Homework, assignments, and remarks

• Fee details and payment records

3.3 Technical Information

• Device information (device type, operating system)

• App usage data and access logs

4. Purpose of Data Collection

The information collected is used for the following purposes:

• Academic and administrative management

• Attendance and performance tracking

• Communication between school, parents, teachers, and staff

• Fee management and payment processing

• System security and user authentication

• Compliance with legal and regulatory requirements

5. Legal Basis for Processing

We process personal data based on:

• Consent provided by users or parents/guardians

• Performance of school-related services

• Compliance with legal obligations

• Legitimate interests of Demo School in managing educational operations

6. Consent

By using the Platform, users consent to the collection, use, and processing of their information as described in this Privacy Policy. For students who are minors, consent is deemed to be provided by parents or legal guardians.

Users may withdraw consent by contacting the School; however, this may limit access to certain services.

7. Data Sharing & Disclosure

Demo School does not sell or rent personal data. Information may be shared only in the following circumstances:

• With authorized school staff for official purposes

• With service providers such as hosting, SMS, email, or payment gateway partners

• When required by law, court order, or government authority

• To protect the rights, safety, or property of Demo School or users

All third-party service providers are required to follow confidentiality and data protection obligations.

8. Data Storage & Security

We implement reasonable technical and organizational security measures to protect personal data against unauthorized access, loss, misuse, or alteration.

Data is stored on secure servers and access is restricted to authorized personnel only. However, no system is completely secure, and we cannot guarantee absolute security of data transmitted over the internet.

9. Data Retention

Personal data is retained only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable laws and school regulations.

When data is no longer required, it is securely deleted or anonymized.

10. User Rights

Users have the right to:

• Access their personal information

• Request correction of inaccurate or incomplete data

• Request deletion of data, subject to legal and academic requirements

• Restrict or object to certain processing activities

Requests may be made by contacting the Demo School administration.

11. Children’s Privacy

The Platform is intended for use by students under the supervision of parents or guardians. Demo School does not knowingly collect personal data from children without parental consent.

Parents or guardians may review, update, or request deletion of their child’s information by contacting the School.

12. Cookies & Tracking Technologies

The website may use cookies or similar technologies to enhance user experience, analyze usage, and improve system performance.

Users may control cookie preferences through browser settings; however, disabling cookies may affect certain features.

13. Third-Party Links

The Platform may contain links to third-party websites or services. Demo School is not responsible for the privacy practices or content of such third parties.

Users are encouraged to review the privacy policies of third-party services before use.

14. Changes to This Privacy Policy

Demo School reserves the right to update or modify this Privacy Policy at any time. Changes will be posted on the Platform.

Continued use of the Platform after changes indicates acceptance of the updated Privacy Policy.

15. Governing Law

This Privacy Policy shall be governed by and interpreted in accordance with the laws of India.

16. Contact Information

For questions, concerns, or requests related to this Privacy Policy or personal data, users may contact:

Demo School Administration
contact@demo.vschool.online

17. Acceptance

By accessing or using the Demo School website or mobile application, you acknowledge that you have read, understood, and agreed to this Privacy Policy.